How to Maintain Your Rental Property

Maintaining a rental property is essential for both landlords and tenants. A well-maintained property not only ensures a pleasant living experience for tenants but also protects the landlord's investment. Regular maintenance can prevent costly repairs, extend the property's lifespan, and enhance its value.

By law, landlords are required to provide a habitable living space for their renters. This means that they are responsible for fixing repair issues within a reasonable timeframe. Failure to do so is a violation of the law, which may result in further legal issues and financial losses.

However, tenants have equal responsibility in maintaining the upkeep of the premises—after all, they are the ones living in the rental unit. It's important that you clearly outline the tenant's maintenance responsibilities in their lease agreement.

It’s essential for tenants to understand their duties and responsibilities related to property maintenance to ensure that they can get back their security deposits in full at the end of the tenancy.

What Are a Landlord’s Property Maintenance Responsibilities?

As a part-time or full-time landlord, you have certain property maintenance responsibilities that are crucial to providing a safe and habitable living environment for your tenants. Understanding these responsibilities is essential to help you fulfill your obligations and maintain a positive landlord-tenant relationship.

landlord and tenant shaking hands

Here are some key maintenance responsibilities typically expected of landlords:

Structural Maintenance: It is the landlord's responsibility to ensure that the rental property's structure is in good condition. This includes the roof, walls, floors, foundation, windows, and doors. Any issues with structural integrity, such as leaks, cracks, or faulty doors/windows, should be promptly addressed and repaired.

Trash Receptacles: Providing tenants with designated trash receptacles encourages proper disposal of garbage and helps maintain cleanliness and hygiene on the premises. Make sure the trash receptacles are suitable in size and number to accommodate the needs of your tenants and comply with any local waste management regulations.

Plumbing and Electrical Systems: Landlords are responsible for maintaining the plumbing and electrical systems in the rental property. This includes repairing leaks, addressing faulty wiring or outlets, maintaining water heaters, and ensuring the proper functioning of toilets, sinks, showers, and other plumbing fixtures.

Heating, Ventilation, and Air Conditioning (HVAC) Systems: Landlords must ensure that the heating and cooling systems are in good working order. Regular maintenance, such as changing filters, servicing HVAC units, and addressing any malfunctions, should be performed to provide comfortable living conditions for tenants.

Safety Measures: Landlords are responsible for maintaining safety measures in the rental property in accordance with the regulations regarding safety requirements and local building codes. This includes ensuring that smoke detectors, carbon monoxide detectors, and fire extinguishers are installed and in working condition.
fire extinguisher and hose

Common Areas: If your rental property includes common areas such as hallways, stairwells, or shared laundry facilities, it is your responsibility to maintain these areas. Regular cleaning, proper lighting, and addressing any safety hazards are essential for the well-being of your tenants.

Pest Control: Landlords are generally responsible for addressing pest infestations that are not caused by tenant negligence. Regular inspections, preventive measures, and hiring professional pest control services, if necessary, can help prevent and address pest-related issues.

Prompt Response to Maintenance Requests: Landlords must respond promptly to maintenance requests from tenants. Addressing issues in a timely manner not only ensures tenant satisfaction but also helps prevent problems from escalating into more significant repairs.

It is important to set the monthly rent price appropriately so you are able to afford the necessary costs of keeping the property in good condition.

What Are the Tenants’ Property Maintenance Responsibilities?

While landlords have primary responsibility for property maintenance, tenants also have certain obligations to uphold in order to maintain the rental property and ensure a safe and enjoyable living environment.

Here are some common maintenance responsibilities that tenants are legally expected to fulfill:

Regular Cleaning: Tenants are responsible for keeping the rental unit clean, tidy, and free from sanitary hazards. This includes routine cleaning of floors, walls, windows, and appliances within the unit. Regular cleaning helps prevent the buildup of dirt, grime, mold, and pests.
cleaning floor with mop

Proper Trash Disposal: Tenants should properly dispose of their trash and recyclables in designated receptacles or follow the waste management guidelines provided by the landlord. This helps maintain cleanliness and prevents odors, pest infestations, and other health issues.

Compliance with Rules and Regulations: Tenants must comply with any rules, regulations, or policies set forth by the landlord or property management. This may include restrictions on pets, noise levels, smoking, or other specific sanitary and safety guidelines outlined in the lease agreement.

Reporting Maintenance Issues Immediately: Tenants should promptly report any maintenance issues or damages to the landlord or property management. This includes issues with plumbing, electrical systems, appliances, HVAC units, or structural problems. Timely reporting allows the landlord to address the problems promptly and prevent further damage.

Preventive Measures: Tenants should take preventive measures to avoid damage to the property. This includes using appropriate cleaning products, avoiding behaviors that may cause water damage (such as leaving faucets running), and being mindful of the impact of their actions on the property.

Tips for Keeping Your Rental Property Clean

You can also use the following effective tips to maintain your rental property, ensuring its longevity and profitability:

1. Perform Regular Inspections

Regular inspections are crucial for identifying potential maintenance issues and ensuring that tenants are adhering to the terms of their lease. Conduct inspections at the beginning and end of each tenancy, as well as periodic inspections throughout the lease term. Document any damage or maintenance concerns and address them promptly.

property inspection

2. Maintain the Exterior and Landscaping

The exterior of your rental property creates the first impression for potential tenants. Regularly maintain the property's exterior, including the roof, gutters, siding, and windows. Ensure the landscaping is well-maintained, with trimmed lawns, shrubs, and properly functioning irrigation systems.

3. Conduct Seasonal Maintenance

By addressing specific maintenance tasks tailored to each season, such as cleaning gutters in the fall, servicing HVAC systems in the spring, or preparing the property for winter weather, you can prevent potential issues and minimize costly repairs.

Seasonal maintenance ensures that the property remains safe, functional, and well-maintained, providing a comfortable living environment for tenants and protecting the landlord's investment in the long run.

4. Hire a Qualified Property Manager

Maintaining a rental property can take a lot of your time and energy. That’s why it’s best to hire a professional property manager to take care of your inspection and maintenance needs.

Property management companies partner with professional and experienced contractors, electricians, plumbers, and technicians. This not only guarantees high-quality work but also reduces the risk of potential hazards or code violations.

Bottom Line

Hiring a professional property manager can take this burden off your shoulders. Reach out to our experts at Howzer Property Management for professional help with your rental property! We take care of all aspects of property management, such as marketing your property, screening tenants, collecting rent and much more! Get in touch with us today.